Last updated: August 24, 2026
At The Teapot 50+, we are committed to protecting your personal information and maintaining your trust. This privacy policy explains how we collect, use, store, and share personal information in accordance with Quebec’s Law 25.
1. Who? (Responsible Party)
The person responsible for protecting personal information in our organization is:
Name: Tamara Peel
Title: Executive Director
Email: Tamarap@theteapot.org
Phone: (514) 637-5627
You may contact this person at any time to ask questions, make requests, or report concerns regarding your personal information.
2. What? (Collection)
We collect the following types of personal information:
- Name
- Email address
- Mailing address
- Phone number
- Service usage information (e.g., event registration, program participation)
- Payment information (for donations)
Collection methods include:
- Online forms on our website
- Google forms
- Our Zeffy donation page
- Email communications
- In-person registrations or forms
- Phone communications
Log Data
We collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.
Cookies
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.
We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
When you use our website, we collect statistical data using Google Analytics (such as your location and which pages you visited). We use this information for statistical purposes and to better understand the needs and interests of our website visitors. Google Analytics uses cookies to collect information about your activity on our site as well as the path you took to get here. This information is collected by Google in the United States. All data collected by Google Analytics is generally de-identified.
Children’s Privacy
Our Service does not address anyone under the age of 18 (“Children”).
We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we discover that a child under 18 has provided us with Personal Information, we will delete such information from our servers immediately.
3. Why? (Purpose)
We collect personal information for specific, transparent purposes, including:
- To register participants for events or programs
- To process donations or payments
- To send newsletters or updates
- To respond to an information request submitted through our website
- To improve our services and programs
- To comply with legal or regulatory requirements
We do not collect information for purposes unrelated to our operations without your consent.
4. How? (Security & Retention)
Security:
- Data stored on secure servers located in the United States
- Restricted access to authorized personnel only
- Use of strong passwords and two-factor authentication where applicable
Retention:
- General personal information: Retained three (3) years after your last interaction with our organization.
- Specific data (financial, employment, tax-related): Retained seven (7) years to comply with legal or regulatory obligations.
Once information is no longer required for operational or legal purposes, it is securely destroyed, anonymized, or de-identified.
We maintain documented retention practices to ensure consistency, accountability, and clear communication in this privacy policy.
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
5. Sharing? (Transparency)
We are transparent about the sharing of personal information. We may share information with trusted third parties only as needed for the purposes listed above. Examples include:
- Payment processors for donations
- Service providers that support our operations (e.g., email newsletter platforms)
We never sell, rent, or trade your personal information. We will disclose your Personal Information where required to do so by law or subpoena.
Service Providers
We may employ third-party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Links To Other Sites
Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
6. User Rights
Under Law 25, you have the following rights regarding your personal information:
- Access: Request a copy of your personal information.
- Correction: Request corrections to inaccurate or incomplete information.
- Withdraw consent: Stop use or sharing of your personal information.
To exercise any of these rights, please contact our Responsible Party (see Section 1).
7. Updates to This Policy
We may update this policy from time to time to reflect changes in our practices or legal obligations. Updates will be posted on our website.
By using our services or providing personal information, you acknowledge that you have read and understood this Privacy Policy.
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